Privacy policy

Membership application and veri­fica­tion

Data

full name, e-mail, phone, city, education and qualifications, specialisation, working languages, interest in being listed in the directory, optional note; for verification, also the documents on your education and experience that you provide.

Purpose

assessing your application, verifying your education and professional experience and communicating about membership; for members, managing membership matters.

Legal basis

steps taken at your request before membership and the exercise of membership rights and duties under Art. 6(1)(b) GDPR.

Retention

if you do not become a member, no longer than 6 months after the decision on your application; for members, for the duration of membership and afterwards to the extent required by law. We keep copies of documents submitted for verification only until the verification is complete; after that we keep only a record that verification took place and when.

Directory of verified specialists (for pro­fes­sion­als)

Data

full name and academic title, professional focus, working languages, format of work, city, the contact details you choose to publish, and the date of verification.

Purpose

publishing your profile in the directory so that clients and institutions can contact you.

Legal basis

your consent under Art. 6(1)(a) GDPR. You give consent to publication separately and in writing (for example by e-mail), only after verification and together with the details you want published. The interest you mark in your application is not yet consent. You can withdraw consent at any time, and we will then remove your profile from the website without undue delay. Withdrawal does not affect the lawfulness of publication before it.

Retention

for as long as your consent and your membership of the association last and you continue to meet the verification conditions.

We never publish documents on your education and experience or any other verification data in the directory.

Cooperation enquiry and contact form

Data

full name, organisation and position, e-mail, phone, message content.

Purpose

responding to your enquiry and communicating about cooperation.

Legal basis

legitimate interest in replying to messages and developing cooperation under Art. 6(1)(f) GDPR. When preparing a contract, Art. 6(1)(b) GDPR.

Retention

12 months after the last communication, unless it leads to a contractual relationship.

Please don’t include information about your health in your messages, because we don’t need it to reply.

Donations and financial support

Data

the donor’s name or the name of the organisation, account number, amount and date of the donation and the payment reference; if we sign a donation agreement, also the details in it.

Purpose

receiving and recording the donation and, where applicable, concluding and performing a donation agreement.

Legal basis

compliance with our legal obligation to keep accounts under Art. 6(1)(c) GDPR together with Slovak Act No. 431/2002 Coll. on accounting. For a donation agreement, Art. 6(1)(b) GDPR.

Retention

accounting documents for 10 years following the year to which they relate (Section 35 of the Accounting Act).

E-mail com­mu­nica­tion

Data

your e-mail address and the content of your message.

Purpose

replying to your message.

Legal basis

legitimate interest under Art. 6(1)(f) GDPR.

Retention

12 months after the last communication.

Technical data when you visit the website

Data

IP address, time of access, requested page, browser type (processed automatically by the hosting provider).

Purpose

delivering the website securely and protecting it from abuse.

Legal basis

legitimate interest under Art. 6(1)(f) GDPR.

Retention

for a short period, in line with the hosting provider’s terms; we do not use this data for any other purpose.